DEQ ePortal System - Department of Energy and Environment

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• Where can I find instructions for the ePortal system?

  In the top menu bar on every page in the system, you can click on the Help option to open up the User Guide for the system.

• What is e-signature approval, and how do I get it?

  To electronically sign forms in the ePortal system, you will need "e-signature" approval to be granted to your account. This is necessary for your online submission to have the same force as if you signed a paper copy of the submission. In order to obtain e-signature approval, you must first fill out, sign, and mail to DEQ the Electronic Signature Agreement (ESA) form. This form binds your name and signature to your account in the ePortal system.
  
  For ePortal forms that require e-signature, you can begin filling out the form, but you will not be able to actually submit the form until your account has been authorized for e-signature. DEQ attempts to provide approval within two weeks of receiving the ESA form, and you will be notified by email when your ePortal account has been authorized for e-signature submissions. The notification will be sent to the email address of your ePortal account.

  Note that the email address in the ESA form, and the ePortal account tied to that address, must be used only by the person named in the ESA form. Changes to the email address will require an updated Electronic Signature Agreement.
  
  You only need to submit the ESA form once to obtain e-signature approval in both the ePortal system and SLEIS (State & Local Emissions Inventory System), provided that you have used the same email address for both accounts and requested approval for both systems.
  
  The Electronic Signature Agreement form must be filled out and signed (wet ink signature), and the original must be mailed or delivered to DEQ. (The address is provided in the form.) Photocopies, scanned images, faxes, and other facsimiles will not suffice.
  
  Use the "Download Electronic Signature Agreement Template" link at the top of your Profile page to obtain the Electronic Signature Agreement form. You can access your Profile page by clicking on your name in the top menu bar after signing in.

  After your ePortal account has been authorized for e-signature, you will need to establish a set of security questions for your account. You will have to answer a random selection of your security questions whenever you submit a form that requires e-signature. The ePortal system will remind you of the need to set up your security questions by displaying an alert symbol next to your account name in the ePortal menu bar when you are signed in. To set the security questions, click on your user name to access your account Profile page, and then click on the link labeled "Manage identifying questions and answers". You will not be able to electronically sign a submission until you have established your security questions.

• What is "Shared Access to Submissions"?

  Individual submissions may be shared with more than one user, allowing multiple people to enter information.

  To share a draft or submitted submission, open the submission in View mode.  On the bottom right of the screen is a button labeled "Share with...".  Clicking on that button will open a special screen that will let you specify the users with whom you wish to share access to your submission.

  To share a draft submission that is open in Edit mode, click the button that looks like a gear located at the top of the screen to the right of the form name.  Then select "Manage Shared Access" to open the special screen that will let you specify the users with whom you wish to share access to your submission.